The guideline of effective letter and cover letter

The guideline of effective letter

Steps

1

1,Begin your letter with an engaging beginning. For example, you might begin with what the weather is like or what prompted you to write the letter in the first place. You might begin- "Dear John, After a long day at work, I just wanted to jot you a note to tell you I was thinking of you."2

2,Add some "meaty" information about what you're doing these days. Tell the person what is happening in your life or tell them the main reason for your letter. For example, you might say : "John, for some time I have been thinking about how much fun we had at our last gathering. Wasn't it funny when we......"3

3,Include a "highlight" or a "problem". For example, you may add: "The greatest thing about our time together was..." or "The worst possible situation occurred when it rained and we couldn't..."4

4,Go into detail about general things in your life. You might talk about the dogs, cats, kids, or family members in your life. You could write about your work situation. Just a few sentences will do!5

5,Close your letter with a recap of your first thoughts. Look again at your first and second paragraphs and retell something from that to close your writing. For example you might end your letter by saying..."Well, it's been a long day but I did end it well in writing to you. The road is always short to a friend's mailbox!

6,Have fun writing your letter. Be sure to put each section of your writing in paragraphs. A good letter has 5 paragraphs:

o engaging beginning

o explanation of the purpose for the letter

o highlight or problem

o description of the highlight or problem, with life details

o a closure that includes thoughts from the first paragraphs

The Cover letter format Guideline

Your Street Address
City, State Zip Code
Telephone Number
Email Address

Month, Day, Year

Mr./Ms./Dr. First Name Last Name
Title
Name of Organization
Street or P. O. Box Address
City, State Zip Code

Dear Mr./Ms./Dr. Last Name:

Opening paragraph: State why you are writing; how you learned of the organization or position, and basic information about yourself.

2nd paragraph: Tell why you are interested in the employer or type of work the employer does (Simply stating that you are interested does not tell why, and can sound like a form letter). Demonstrate that you know enough about the employer or position to relate your background to the employer or position. Mention specific qualifications which make you a good fit for the employer’s needs. This is an opportunity to explain in more detail relevant items in your resume. Refer to the fact that your resume is enclosed. Mention other enclosures if such are required to apply for a position.

3rd paragraph: Indicate that you would like the opportunity to interview for a position or to talk with the employer to learn more about their opportunities or hiring plans. State what you will do to follow up, such as telephone the employer within two weeks. If you will be in the employer’s location and could offer to schedule a visit, indicate when. State that you would be glad to provide the employer with any additional information needed. Thank the employer for her/his consideration.

Sincerely,

(Your handwritten signature)

Your name typed

Enclosure(s) (refers to resume, etc.)

(Note: the contents of your letter might best be arranged into four paragraphs. Consider what you need to say and use good writing style. See